The Intake & Referral Process Consists of:
1. Parent or caregiver initiates contact with Hope Harbor staff in one of the following ways;

• Phone call to the Admissions Coordinator at (918)-343-0003 ext. 224.
• Complete our online screening form by  clicking here .

2. Once the Screening Assessment is completed;

• If the Screening Assessment indicates that the youth needs emergency services or services outside the scope of Hope Harbor, staff will refer the family to appropriate services. During the Referral Process staff try to:
• Provide appropriate referrals with compassion in a timely manner. (click here for referral sources)
• Demonstrate the love of Christ through interactions with those in crisis
• If the Screening Assessment indicates that the youth may benefit from services provided by Hope Harbor, an application and related information is provided to the caregiver.

 3. When the completed application and records are received, they are reviewed by designated staff.

4. Following a review of records, the designated staff may:

• Determine that the youth should be considered for placement and schedule a team interview for the youth and caregivers, or
• Review the case with the Program Director and together they decide to proceed with a team interview or refer the youth to other service agencies.

 5. A team consisting of the Admissions Coordinator, Program Director, Counselor, and House Parents interview the youth and parents separately and either . . . .

• Accept the youth for placement, or. .
• Decline to accept the youth for placement, or . . .
• Request additional information

Decisions are made without regard to race, ethnic or religious background. Parents/ guardians are notified in a timely manner. Because the number of qualified applicants sometimes exceeds the number of spaces available, the motivation of youth and/or family and their receptiveness to interventions are critical factors in making placement decisions.

If accepted, the parent/ guardian is given an Acceptance Packet which should be completed before admission. Following the interview, the staff will finalize the paper work and arrange a date for admission with the parent/ guardian.

6.  Decisions to accept a youth for placement in residential care require:

• Multidisciplinary Team consensus.
• Multiple measures of assessment.
• Assessment tools that encompass multiple domains and settings:
• Behavioral
• Cognitive
• Educational
• Family
• Life Skills
• Social/Emotional
• Spiritual

7.  Common themes with all placements include:

• Parents or Caregivers’ efforts to voluntarily seek assistance.
• Youth’s and/or family’s recognition that they are in distress or crisis.
• Youth’s and family’s respect for religious faith and values.
• Motivation to strengthen and/or preserve the family unit, regardless of configuration.
• Willingness to entrust Hope Harbor staff with their unique family story.

Costs of Services:
Costs are determined based on a sliding scale fee. However, no applicant will be refused placement based on the parent(s)/guardian’s inability to pay.

Length of Placement:
Residents must progress through nine levels in order to exit successfully from the program and return home. The nine levels are structured with minimum time frames. The minimum time to complete the program is 9 months, but the average length of stay is 12-18 months. Some stay for 2 years.  When situations at home do not allow for a resident to re-enter the home, Hope Harbor is licensed to place residents with foster parenting couples with consent of the legal guardians.

To Make a Referral:
Call (918) 343-0003, ext. 224;
If long distance, dial toll-free 1-877-918-HOPE, ext. 224.